If your team writes SOPs in Google Docs or revises work instructions in Word, you’re probably familiar with the friction this causes in your eQMS when you need to edit a document. Downloading a file from the eQMS, editing it locally or passing it around for input, and then uploading it again with the changes is a manual and time-consuming task.

With new integrations for both Google Drive and Microsoft Office for Web, Greenlight Guru customers now have a simple way to edit files in real time without leaving the eQMS or going through the downloading and uploading dance.

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Integrations to keep you working in the tools you use the most

Most teams are already working in Microsoft or Google, but their controlled documents live in their eQMS. Moving back and forth between these systems is time-consuming, but it’s also one of the easiest ways to introduce version errors into a quality system. It’s also a set of steps that isn’t included in an audit trail.

These integrations close that gap. Now, authors can co-edit files in real time and stay in the tools they know, while Greenlight Guru manages versioning, approvals, and the audit trail in the background. The content being reviewed and approved in the system is the same content being written in Google or Microsoft, with no manual export step to introduce discrepancies.

Google Drive Integration

For teams working in Google Workspace, the integration lets users link Google Docs, Slides, and Sheets directly to Greenlight Guru document records. When a new revision is needed, users select the source file from Google Drive rather than uploading a static export. An "Open in G Suite" button on the document record provides direct access to the linked file for editing.

The system automatically locks the linked Google Drive file while a change order is routed for approval, preventing edits to the source while the current version is under review. Once approval is complete, the file unlocks and drafting on the next version can continue. If the linked file is edited between QMS snapshots, a visual indicator appears on the document record.

Existing customers can link their current documents to Google Drive by creating a new revision and selecting the source file during that process. There’s no need to rebuild document records from scratch.

Microsoft Office for Web integration

For teams using Microsoft 365, users can now open, edit, and co-author Word, Excel, and PowerPoint files directly in the browser from within Greenlight Guru. Multiple contributors can work simultaneously, with inline commenting and suggested changes supported. Saving the file automatically creates a new draft revision in Greenlight Guru, keeping the document lifecycle intact without a separate upload step.

Document reviews, edits, and contributor back-and-forth all happen inside the controlled environment. There's no version sitting on someone's hard drive six edits ahead of what's in the system.

See how these new integrations will benefit your team today

Quality Managers and document control users who manage high document volumes or support fast-moving engineering teams will feel this most directly. Repeated across dozens of SOPs, work instructions, and design documents, the manual download-edit-upload cycle adds real overhead and creates recurring opportunities for version confusion.

Both integrations are available in Greenlight Guru today. Reach out to your customer success manager for a setup walkthrough or to talk through how either integration fits your current document workflows. If you're not yet a Greenlight Guru customer, both are available to see in a product demo.

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